Library Carpentry: OpenRefine: Reference

OpenRefine is ‘a tool for working with messy data’

OpenRefine works best with data in a simple tabular format

OpenRefine can help you split data up into more granular parts

OpenRefine can help you match local data up to other data sets

OpenRefine can help you enhance a data set with data from other sources

Use the Create Project option to import data

You can control how data imports using options on the import screen

Several files types may be imported into OpenRefine.

OpenRefine uses rows and columns to display data

Most options to work with data in OpenRefine are accessed through a drop down menu at the top of a data column

When you select an option in a particular column (e.g. to make a change to the data), it will effect all the cells in that column

OpenRefine has a Records mode which links together multiple rows into a single record

Split and join multi-valued cells to modify the individual values within them

When creating multi-valued cells in your data, choose a separator that will not appear in the data values

You can use facets and filters to explore your data

You can use facets and filters work with a subset of data in OpenRefine

You can easily correct common data issues from a Facet

Clustering is a way of finding variant forms of the same piece of data within a dataset (e.g. different spellings of a name)

There are a number of different Clustering algorithms that work in different ways and will produce different results

The best clustering algorithm to use will depend on the data

Using clustering you can replace varying forms of the same data with a single consistent value

You can reorder, rename and remove columns in OpenRefine

Sorting in OpenRefine always sorts all rows

The original order of rows in OpenRefine is maintained during a sort until you use the option to Reorder Rows Permanently

Common transformations are available through the Menu option

You can alter data in OpenRefine based on specific instructions

You can preview the results of your GREL expression

You can use Undo and Redo to retrace ones’ steps

You can save and apply a set of steps to a new set of data using the ‘Extract’ and ‘Apply’ features

You can alter data in OpenRefine based on specific instructions

You can expand the data editing functions that are built-in into OpenRefine by building your own

Arrays cannot appear directly in an OpenRefine cell

Arrays can be used in many ways using GREL expressions

You can export your data in a variety of formats

OpenRefine can look up custom URLs to fetch data based on what’s in an OpenRefine project

Such API calls can be custom built, or one can use existing Reconciliation services to enrich data

OpenRefine can be further enhanced by installing extensions